Executive Assistant to COO

About Us

JBS Australia, part of the global JBS business, is the largest and most respected meat and food processor in Australia with a strong portfolio of leading beef, lamb, pork, salmon and value-added products. Globally, JBS is the largest animal protein business and the largest food company in the world, with operations in North America, South America, Europe, Australia, and New Zealand.

Our Northern division operates 10 strategically located beef processing plants (5) and feedlots (5) across Queensland and Northern NSW. Our head office for Northern Operations is based at Riverview, near Ipswich in southeast Queensland, and supports key operational teams in areas such as Sales & Marketing, Livestock, Finance, Shipping & Docs, and HR. Our head office plays a pivotal role in driving and fostering the JBS culture of excellence, believing that success is achieved through collective hard work.

JBS can provide you with more than just a job; it can provide you with a rewarding long-term career!

About the Role

JBS Australia are excited to commence the search process for a pragmatic and experienced Executive Assistant (EA) to support the Chief Operating Officer (COO) of our Northern Operations division. Based at our Northern Ops head office in Riverview, the EA will support our COO by delivering high quality, confidential personal and professional administrative support, whilst focusing on building strong networks and relationships with internal and external stakeholders.

Your key responsibilities will include:

• Management and Board meeting preparation
• Organising catering, gifts and hampers as required
• Completing complex travel bookings including managing visa requirements for international travel
• Arranging travel for Northern Ops senior management team
• Managing phone and written correspondence, preparing presentations, dealing with queries and complaints and managing diaries
• Reconciling corporate credit cards
• Assisting with national events including finding and booking venues, entertainment, guests, catering etc.
• Organising staff meetings, management meetings, strategy meetings and staff training days
• Communicating ideas on complex and sensitive issues clearly in writing, selecting language, tone and format to suit recipients
• Achieving agreement in ways which enable the achievement of common goals and retention of goodwill
• Building and maintaining a strong network of internal and external contacts which will facilitate achieving objectives
• Demonstrating a high level of awareness of cultural issues; recognising and accommodating cultural differences in order to put others at ease in business and social interactions

About You

• Previous experience in a similar EA position, simultaneously supporting several high-level managers
• Strong written and verbal communication skills
• Effective use of MS Office as well as the ability to adapt and learn new software packages
• Strong adherence to office management procedures
• Ability to multi-task, work under pressure and meet deadlines
• Effective event, project management and diary management skills
• High degree of accountability, attention to detail and follow-up
• Ability to demonstrate initiative, identify opportunities, anticipate problems and rectify situations
• Ability to work with a wide range of stakeholders towards a common goal
• Ability to establish effective collaborative relationships with stakeholders across the business
• High levels of enthusiasm, energy and resourcefulness
• Experience working with confidential documents and procedures
• Adept analytical skills

Why work for JBS Australia?

• Competitive remuneration
• Access to heavily discounted JBS products
• Retail discounts with national partners
• Health insurance discounts with Bupa and Medibank Private
• Ongoing leadership and career development opportunities

Interested? APPLY NOW!

If you have any queries regarding this opportunity, please email Melinda Weir (Talent & Community Engagement Specialist) – melinda.weir@jbssa.com.au